Job Description

Seeking a Director of Payroll interested in serving as the subject matter expert to all things concerning Payroll and Benefits in a stadium professional sports culture.

Responsibilities include managing payroll processing including reconciling payroll & benefit transactions, recording general ledger activity, maintaining benefit systems, and assisting employees. No direct reports, small company culture, so needs to be hands-on, proactive, able to work independently, and ensure compliance with all applicable laws, legal requirements, including knowledgeable in multi-state tax.

Location: Jacksonville, FL (onsite x5 days a week)

Responsibilities And Duties:

• Responsible for preparing, supervising, reviewing and processing payroll utilizing Dayforce
• Responsible for payroll (over 400 W2 employees) including accurate calculation & tracking of duty days, income verification, signing bonus amortization, jurisdiction allocations, incentives, and cash flow planning
• Work with former and current employees to ensure all needs are being met as it relates to payroll & benefits and be available to answer questions outside of normal office hours
• Supervise and review data entry of new hires and terminations, salary adjustments, deductions, and benefits
• Process former employee compensation payrolls as needed, including severance, SERP payments, etc.
• Responsible for the accurate and timely completion of employee W-2 forms & additional jurisdictional requirements
• Become a system expert within Dayforce; design work systems and reports to improve the efficiency of the payroll department
• Ensure all data feeds are processed and updated for enrollment periods
• Participate in auditing tax payments made by third party provider, correcting or arranging same for tax filings as needed, and meeting tax filing deadlines in multi jurisdictions
• Enroll newly eligible employees in all benefits plans for which they are eligible and elect to enroll in manage the annual benefit open enrollment process
• Prepare invoices & process related payments and reconciliations for all health and benefits plans, including but not limited to life & disability, health & dental, vision, Colonial Life, FSA & HSA plans, & other employee deductions due to third parties
• Administer 401(k) plans for front office staff & players, update elections, eligibility dates, loans, handle hardships along with annual reporting for frozen pension calculations
• Administer NQDC plans, payroll processing/funding, and open enrollment
• Responsible for accurate and timely completion of 1095 forms
• Responsible for the monthly reconciliation of payroll & benefit related general ledger accounts
• Responsible for cash flow reporting per cycle
• Responsible for budgeting and projecting variances to budget
• Create payroll calendars for staff & players, update holidays in Dayforce
• Assist in policy development for payroll and benefits
• Research and provide recommendations on compliance related matters
• Assist in completion of annual audits including GAAP financials, Reporting Package, staff 401k and Workers Comp
• Other payroll duties to include various reconciliations/spreadsheets in Excel will be required

Qualifications And Skills

• 10+ years experience in payroll processing and benefit plans
• Bachelor's degree in Finance or similar and experience with Dayforce or other payroll/HRIS system required
• Experience in multi-state jurisdictional payroll tax reporting and ability to create taxation plans for season per jurisdictions & ensure accurate in payroll
• Strong written and verbal communication skills
• Must be proficient with Microsoft Excel and Microsoft Word
• Must be a strong team player and ready to collaborate with internal and external teams
• Excellent time management and strict adherence to deadlines
• Elite attention to detail

Benefits:

• Medical, dental, and vision insurance
• Competitive Salary ($120K - $130K DOE) + Mobile phone stipend
• Life insurance (including voluntary coverage for spouses and children)
• Long term disability insurance
• 16 weeks towards parental leave, including adoption
• Ticket benefits for sport events & facility hosted concerts
• Employee gym, subsidized lunch program, and discounts on a variety of products and services
• 401k - 100% match of the employee’s contribution, up to 5% of income
• 20 paid company holidays in addition to 17 days of PTO - so over a month of PTO including summer Fridays work from home

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