Job Description

Join The Pittsburgh Land Bank's dynamic team and be a part of preserving the City of Pittsburgh's Historic Housing. The Real Estate Transactions Coordinator plays a critical role in the preservation and creation of quality affordable housing!

The Pittsburgh Land Bank (the PLB) facilitates the transition of distressed real property into productive reuse, whether public use or private development. The PLB is overseen by a Board of Directors and is currently affiliated with the Urban Redevelopment Authority of Pittsburgh (the URA), working within the URA's Real Estate team. The URA's Real Estate Department oversees acquisition, maintenance, and conveyance of real property and serves as the URA's representative in the City of Pittsburgh's public land recycling efforts.

This position's main responsibilities will be to oversee, organize, and execute the acquisition of property into the PLB's inventory, management of that property while in the PLB's inventory, and execution of PLB real estate closings. This position will also assist with preparation for the PLB's monthly board meetings, as well as annual reporting requirements per local and state regulations. The Real Estate Transaction Coordinator must be highly organized, self-motivated, diligent, innovative, willing to work collaboratively, and an active team member who seeks to create, improve, and standardize key real estate transactional processes and land recycling initiatives throughout the City of Pittsburgh.

Job title: Real Estate Transactions Coordinator

Department: Real Estate

Unit: Real Estate

Salary Band: $60,000-$68,000

Reports to: PLB Manager

Full-Time: X Exempt: X

Essential Functions and Responsibilities:

• Manage all PLB Land Transactions, including acquisition and disposition processes, overseeing all aspects of property conveyance and insuring that property moves with transparency and efficiency through the PLB's multi-step land recycling processes
• Complete research and review of parcels that are eligible for acquisition by the PLB using internal and external property record databases, including Allegheny County Department of Court Records, Allegheny County Department of Real Estate, PACER, etc., to determine ownership and other property information
• Manage and coordinate properties undergoing quiet title process, including interfacing with third party law firms and handling invoices and billing
• Review title searches for accuracy of title examination
• Analyze and evaluate pertinent record documents for determination of ownership, legal descriptions and any encumbrances to title
• Facilitate intergovernmental transfers of real property from the City and/or the URA to the PLB including recording documents with the Allegheny County Department of Real Estate
• Preparation and execution of routine contractual agreements, license agreements, and grant agreements
• Assist PLB Manager with recording new property inventory, submitting LandCare requests, and tracking property maintenance costs
• Monitoring forms, as assigned, for completeness, correctness, and compliance with administrative and/or legal guidelines as established by the Urban Redeployment Authority, the City of Pittsburgh and state and federal agencies
• Assist with the preparation of monthly board agenda, PowerPoint presentation, property application materials, and other board materials
• Assist with the preparation of annual audit and reports, presentations, correspondence, and program/project materials
• Track deadlines related to funding, project milestones, board terms and contracts
• Organize, manage, and maintain files and other records and/or manage support staff that will carry out such activities
• Interface with buyers and closing companies to advance their application through the PLB sales process
• Respond to staff and public inquiries concerning property information
• Assist with updating project information on the Pittsburgh Land Bank's website
• Work closely with Land Bank's Administrative Assistant to complete tasks related to the day-to-day operations of the PLB
• Provide administrative and clerical back up, as needed, to support the small, dynamic Land Bank team

Position Requirements and Qualifications:

• Bachelor's degree in Real Estate, Finance, Accounting, Business/Public Administration, Urban Planning/Development, Paralegal, or a related field. Other combinations of education, experience, knowledge, and abilities demonstrating the qualifications necessary to perform the duties of the position will also be considered
• Minimum (2) years of experience in real estate closings, title research, or database and inventory management, or a related field
• Technical proficiency with Excel, PowerPoint, Publisher, and other specialty software
• Experience with negotiating real estate transactions and related agreements as well as direct experience with deeds, easements, and other real estate contracts
• Coachability: being receptive to feedback, willing to learn, embracing continuous improvement
• Detail oriented: ability to connect details of documents and other project elements critical to project success
• Ability to work in fast-paced environment and meet deadlines
• Ability to work both independently and as part of a team
• Problem-solving mindset with ability to multitask

Preferred Qualifications :

• Knowledge of tax foreclosures and Sheriff's Sales
• Knowledge of appraisals, development, financing, zoning, building code, construction, and land use regulations
• Knowledge of City and County government
• Knowledge of laws, ordinances and regulations related to land bank entities
• Strong interpersonal relations and oral and written communication skills
• Basic graphic design skills

Competencies:

• Promoting Equity, Diversity, and Inclusion
• Highly Organized
• Establishing Focus
• Data Management
• Attention to Detail
• Analytical Thinking
• Technical Expertise
• Results Orientation
• Takes Initiative
• Thoroughness
• Efficient Written Communication

Physical Requirements:

• Ability to safely and successfully perform the essential job functions consistent with the ADA, including travel to County and City offices
• Must be able to talk, listen and speak clearly on telephone.

Disclaimers:

The URA is an equal opportunity affirmative action employer. All qualified applicants will receive consideration without regard to race, religion, color, gender, age, national origin, ancestry, disability, sexual orientation, political, and/or union affiliation.

AN APPLICANT MUST BE FULLY VACCINATED AND A CITY OF PITTSBURGH RESIDENT, OR BECOME ONE AS A CONDITION OF EMPLOYMENT AT THE URA.

PM22

Compensation details: 60000-68000

PI36486ce5c5f5-31181-36852386

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