Job Description

DEPARTMENT & SCHOOL: Student Affairs, School of Professional Studies

REPORTS TO : AssociateDirector of Student Affairs, High School & Non-Degree Programs

TIME COMMITMENT: Approximately 40 hours per week, Monday through Friday (This position includes significant evening and weekend hours)

DATES OF EMPLOYMENT: May 27, 2025-August 15, 2025

MODALITY: In Person (Live-in requirement- June 2, 2025-August 16, 2025, housing provided)

COMPENSATION: $30/ hour

Position Summary

Reporting to the Associate Director of Student Affairs, High School & Non-Degree Programs the Senior Program Coordinator (“Coordinator”) performs a variety of tasks to support the Pre-College & Visiting Student Programs at the School of Professional Studies. The Coordinator serves as a leader and support resource for the Programming Coordinators serving Columbia University’s Summer Sessions and provides substantial administrative and program support to the university’s Pre-College & Visiting Student Programs.

Responsibilities

-Support the Associate Director in administrative duties related to major events, workshops, clubs, and excursions

• Manage the events calendar, ensuring accuracy of all event details
• Serve as the liaison for University Events Management to ensure all room reservations and catering orders are correct
• Serve as the liaison for Instructional Support for management of all events booked in Earl Hall
• Follow-up with all workshop facilitators and programming coordinators to finalize event details

-Lead marketing for all events, excursions, and workshops for both print and digital promotion

• Create and send a daily newsletter for each program modality
• Review and approve flyers, posters and other materials to promote programming, policies, and special initiatives
• Manage the programming kiosk in Lerner Hall

-Review and approve RA workshop proposals and track budget allocations for small scale programs

-Manage all assessment-based events and incentives

-Coordinate staffing for course-based field trips

-Support all parent engagement efforts in coordination with the Associate Director of Student Affairs

-Provide support to Academic Affairs in coordination of the Faculty Lecture Series

-Co-supervise Senior RAs who are responsible for managing Weekend Excursions, Writing Workshops, the Dialogue Across Difference series, and Media & Marketing

-Oversee data management and perform assessments as it relates to programs and events

-Attend meetings, retreats and trainings, and provide support to major department-wide programs

-Compile and develop an end--of–summer programming report that summarizes data and logistical details such as program attendance and average cost per event

-Serve as a leader and resource to participants of the Internship in Building Community and as such, offer assistance, support, and guidance to those individuals

-Oversee and uphold the strict adherence to the University Student Conduct Guidelines agreement and report any instances in which a student was found to be violating said policy

-Act as a general resource to all employees of the Internship in Building Community and lead training workshops

-Attend all required training workshops as determined by the Assistant Dean of Student Affairs, High School & Non-Degree Programs

-Act as a model of proper behavior and attitude for the students and interns of the program, a responsibility which extends to all instances in which the incumbent is acting in an official capacity or interacting with community members

-Engage seriously in the program and seek to make a contribution that furthers the goal of building community among the interns, staff, and high school students

PERFORMS OTHER DUTIES AS ASSIGNED OR REQUESTED

Minimum Qualifications

-Bachelor's degree or equivalent in experience or higher in a related field

-1-2 years of experience in an administrative support role, preferably in a higher education setting

Preferred Qualifications

-Demonstrated experience planning and executing university-wide events

Other Requirements

-Proven ability to effectively work and lead within a collaborative team setting

-Ability to effectively manage multiple technology platforms and online tools

-Ability to work independently on multiple work streams

-Ability to handle confidential information in a mature, professional manner

-Strong written and oral communication skills

-Must undergo a mandatory background check – employment contingent upon results

-Must live on-campus in program-provided housing for the duration of employment

-This position includes significant evening and weekend hours

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